Call for Organizations Interested in Serving as the LACIGF Secretariat

3rd Period finished

05/07/2023

The selection process has been completed. The Multi-Stakeholder Committee thanks all the organizations that submitted their applications.

11/03/2023

The Program Committee conducted an exhaustive evaluation process of the applications received according to the assessment made regarding the ability to perform the LACIGF Secretariat Tasks and following the Selection Criteria for LACIGF Secretariat, which are available for consultation.

2nd period finished

20/01/2023

Below are the answers to the questions asked during the consultation period for the benefit of all those interested in participating in the process.

From this date, a 6-week application period opens for organizations interested in submitting an application to complete and submit the application form, whether they have expressed interest or asked questions in the consultation period or not.

Deadline extension: Applications must be submitted using the form below by Friday, March 10 at 23.59 UTC.

Responses Queries Call LACIGF Secretariat

1. DATE OF CONSULTATION 03-01-23

“Although we are in a position to estimate a budget for the tasks described, among which are included: ¨Management of identification of sources of financing and collection of funds for the TrustFund and Management of TrustFund funds¨, we request, if possible , a conversation with the CMPI.”

“We would like to understand more fully from the Committee, both your expectations and perspectives. We consider this previous step to be extremely important, in order to make an accurate calculation regarding the annual cost for the development of the defined tasks.”

REPLAY:

The Committee’s expectation is that the applicant’s experience will allow her to formulate an attractive proposal based on the tasks identified for this new stage of the Secretariat.
In an illustrative way, as a reference regarding the allocation of time required by the Secretariat in the past (with a more limited set of tasks), we can share the following:
- 1 person 8 hours per week throughout the year: Coordination with the Committee and execution of tasks as required (calls and selection: event venue and scholarships; open consultation on issues and support in preparing the agenda; search for sponsors; Financial report)
- 2 full-time people 3 months before the event date: coordination with the Committee, coordination for the organization of the annual event (relationships with the host, producer and hotel, reports and their translations)
- 1 person part time 3 months before the date of the annual event in charge of communication

2. DATE OF CONSULTATION 11-01-23

“Our questions are outlined below;

A) What is the management team (tools, personnel, roles, profiles) that would demand the execution as Secretary?

B) What is the tax regime to which the management of funds of this project would be applied? (The Federation has its statutes in Uruguay)

C) How is the interaction of subordination between the Secretariat and the other entities defined in the new guidelines defined?

D) Has a training and/or immersion process on LACIGF processes been considered?

REPLAY:

A) The management team and the services provided by the Secretariat must first comply with the General Criteria established for the call. In addition, the management team should have the ability to ensure proper compliance with the Bylaws and to efficiently complete in a timely manner all tasks listed on the LACIGF website.

It is expected that the proposal offers evidence of how the applicant would execute in a committed, efficient, objective, and transparent manner the functions of the LACIGF Secretariat in service of the regional Internet community.

B) The tax regime will be the one that applies to the candidate organization in accordance with its legal constitution and the jurisdiction in which it operates.

Among the selection criteria defined and published on the website, the following requirements are established:

The ability to efficiently receive and make international payments in multiple currencies.
The ability to manage resources transparently, prepare budgets and financial reports.

The tax regime, financial structure and type of legal constitution of the candidate organization should meet the two criteria detailed above.

C) In accordance with the LACIGF Statutes, the Secretariat will be in charge of executing the guidelines provided by the Multi-Stakeholder Committee and being accountable for its work to the same body. Also, the Secretariat, as an executive, operational and coordination body, will offer its services and support to the activities carried out by the Workshop Selection Committee and the Intersessional Working Groups. The coordination, interaction, and work mechanisms between the Secretariat and other LACIGF bodies are outlined in the Bylaws of the regional forum.

D) No, a process with the objective of training and promoting the immersion of the applicant organizations in the LACIGF processes has not been considered. It is expected that the new Secretariat of the regional forum, under the leadership of the Multi-Stakeholder Committee (CMPI), will advance in the implementation process of the different bodies, mechanisms and guidelines established in the LACIGF Bylaws. It should be noted that these Statutes are the result of a careful process of review and public consultation with the regional community.

Moreover, among the criteria defined for the selection of a new Secretariat, it is requested that the candidate organizations exhibit knowledge and experience in Internet governance issues and processes in Latin America and the Caribbean, including LACIGF

3. DATE OF CONSULTATION 12-01-2023

“Learn more and see how to collaborate in Cybersecurity Consulting and Training”

REPLAY:

All information on the call for organizations interested in Serving as the LACIGF Secretariat can be found here. There, you will find the Secretariat’s detailed tasks and selection criteria.

This consultation obeys to the call for LACIGF’s Secretariat and not to other matters.

4. DATE OF CONSULTATION 13-01-2023

“I am interested in forming an alliance with multi-stakeholder organizations to take over the duties of this secretariat. Would it be possible to assume them under this figure?”

REPLAY:

The management team and the services provided by the Secretariat must first comply with the General Criteria established for the call. In addition, the management team must have the ability to ensure proper compliance with the Bylaws and to efficiently complete in a timely manner all tasks.

Regardless of how the Secretariat’s management team is composed, it is expected that the proposal offers evidence of how the applicant would execute in a committed, efficient, objective, and transparent manner the functions of the LACIGF Secretariat in service of the regional internet governance.

5. DATE OF CONSULTATION 13-01-2023

“With respect to questions, they would be based on knowing how much staff would be needed if our application were feasible, to be dedicated to LACIGF activities, in the same way if it was necessary to hire staff for the activities, would these be covered by LACIGF?”

REPLAY:

The management team and the services provided by the Secretariat must first comply with the General Criteria established for the call. In addition, the management team should have the ability to ensure proper compliance with the Bylaws and to efficiently complete in a timely manner all tasks.

A limited reference to past experiences with a narrower set of tasks than those envisioned for this stage of the Secretariat is shared in the first response to queries, refer to it for reference.

1st period finished

02/01/2023

To advance in the implementation of the new LACIGF Bylaws, the Program Committee (comprised of Government, Technical Community, Private Sector, and Civil Society representatives) is beginning the process of receiving expressions of interest and enquiries from organizations interested in performing the role of the LACIGF Secretariat.

The new LACIGF Bylaws are the result of a careful review process that began in the first semester of 2019 and included advice from consultants, open consultation processes, multiple open calls, and discussion at the LACIGF 12 held in La Paz, Bolivia in 2019. This process allowed the definition of new operating mechanisms for the regional forum aimed at reinforcing representation and participation levels by establishing distinctive roles for the different LACIGF bodies, including the Secretariat.

The Program Committee has been working on the transition process that will allow the implementation of the new structures and roles for LACIGF. One of the first steps in this process will be the selection of an organization to perform the functions of the Secretariat and which will assume the responsibility of advancing in the application of the mechanisms established in the new Bylaws.

As of this date, a consultation period will be open during which organizations interested in performing this function may express their interest and ask any questions they may have regarding the process or its founding documents, which will be shared on this website. The purpose of this period for enquiries is to open a communication channel so that interested organizations can have all the necessary information prior to submitting their application for the role of LACIGF Secretariat. It will allow interested organizations to ask any questions they may have and request any additional information they consider necessary for the preparation of their proposal. The corresponding application form will be published in the next few days and questions regarding this form may also be submitted.

Expressions of interest and enquiries should be sent via the form below until Friday, January 13 at 23.59 UTC.

The answers given to interested organizations that submit a question will be anonymized and published on this same website for the benefit of everyone interested in participating in the process.

Once the period for enquiries closes and the corresponding answers are published, a six-week application period will be opened for interested organizations to complete and submit their application form, regardless of whether they have expressed interest or submitted any questions during the period for enquiries.

After the application period closes, the Program Committee will conduct an exhaustive evaluation of the applications received, considering each organization’s ability to perform the LACIGF Secretariat Tasks and following the LACIGF Secretariat Selection Criteria, which are available here.

Form:
LACIGF Secretariat application

Representative of the Organization: *

First

Last

Position: *

Email *

Telephone number: *

Country of residence: *

Organization name: *

Main line of business of the organization: *

Foundation date of the organization: *

Country of the organization (legal domicile): *

Legal status of the organization: *

Sector of the organization: *

Number of employees of the organization: *

Number of members of the organization (if applicable): *

Please explain your organization's knowledge, abilities, and participation in terms of Internet governance. Since when have you been involved in this topic? In which processes have you participated? Please provide details and evidence. *

Explain how your organization has engaged, collaborated, and worked with the actors who are part of the regional Internet governance ecosystem. *

Explain how your organization has been involved in and/or has promoted multistakeholder governance processes. *

Has your organization conducted any fundraising activities in the past? Please provide details and evidence. *

Has your organization organized and held events? What has been the scope and impact of these events? Please provide details and evidence. *

Please describe the transparency and accountability mechanisms that have been implemented in your organization, or those that might be implemented if selected. *

In which languages does your organization operate? Please provide details and evidence. *

Please specify whether your organization can receive funds and execute international payments and in which countries it can do so. *

Please explain how your organization would contribute to implementing the new LACIGF Bylaws. What tasks would it carry out? Briefly describe your action plan. *

Please describe your organization's experiences with, and commitments to, issues related to gender equity and diversity. *

Compliance with personal data protection regulations: What personal data management and security policies have you implemented or are planning to implement? *

Please explain the compensation format you propose for performing the functions of the LACIGF Secretariat (e.g., fixed compensation, compensation linked to fundraising, hybrid scheme, etc.). *

Please provide two reference letters of no more than 1,000 words that demonstrate your experience working in multistakeholder Internet governance. *

Enter a Download Link. You can use WeTransfer, Drive, Dropbox, etc. Please make sure it is an accessible link.

Call for Organizations Interested in Serving as the LACIGF Secretariat

Responses Queries Call LACIGF Secretariat

Form: LACIGF Secretariat application

Form:
LACIGF Secretariat application